Just-in-Time (JIT) Requests

What is Just-in-Time?

Just-in-Time (JIT) refers to the application timeframe requiring applicants to send updated information to the NIH only if an award is likely. This process decreases the administrative burden for 75%-80% of the applicants that will not receive funding and provides NIH with the most current information “just-in-time” for award.

Applicants will be notified via email when Just-in-Time information is needed. This notification is not a Notice of Award nor should it be construed to be an indicator of possible funding.

When do I respond?

Applicants will see a JIT link appear on the eRA Commons’ Status screen soon after the review scores are posted but should only submit JIT information when it is specifically requested by the grantor agency.

Any applications with an overall impact score of 40 or less will receive automatic system generated email requesting JIT materials. Applicants may choose to respond to the automated JIT requests or wait until a formal request is received from agency staff.

JIT materials should be submitted at least 60 days before the applicant’s proposed project period start date or sooner if requested by agency staff.

How do I check my application score?

Only the PI can view the summary statement, score and percentile information for a submitted application. The information is available in the eRA Commons within 30 days of the review of the application.

Below are step by step instructions on how to access review outcomes:

  1. Log into eRA Commons
  2. Select the Status tab from the eRA Commons menu
  3. Click on the List of Applications/Grants section.
  4. Select the application ID link for the specific application.

What will a JIT request include?

A JIT request will include the following (as applicable):

  • Current Other Support for all Key Personnel
  • Certification of IRB Approval
  • Verification of IACUC Approval
  • Human Subjects Education Requirement
  • Human Embryonic Stem Cells (hESCs)
  • Genomic Data Sharing Institutional Certification
  • Other Information:
    • Grantor may also request additional JIT information on a case-by-case basis, such as revised budgets or changes to the human subjects or vertebrate animal sections of the application.

What is the submission process?

Workflow

NIH JIT requests are submitted via the JIT link in the Status screen of the eRA Commons. PIs can upload and save JIT information, but only OSRA has the authority to submit to the NIH.

Below are the steps for the submission process:

  1. NIH sends a JIT request to OSRA via email.
  2. OSRA reviews and sends JIT Request notification via a WRG Action Item to the PI and their delegate(s).
  3. The PI and/or their delegate prepares all applicable JIT materials and routes to OSRA via WRG Action Item.
  4. OSRA reviews JIT materials
    1. If changes are required, OSRA will provide feedback to PI and their delegate via WRG Action Item. The PI and/or delegate can then route the JIT materials back to OSRA for review.
    2. If no changes are required, OSRA will confirm approval to submit final JIT materials to NIH with the PI and/or delegate.
    3. OSRA uploads final JIT materials to eRA commons. Once submitted OSRA will provide submission confirmation to the PI and their delegate.

It is at the discretion of the PI whether they want to pursue a JIT request. If a PI will not proceed with a JIT request, then the PI and/or delegate should notify OSRA and we will make a note for our records.

Click here to review OSRA’s full Standard Operating Procedure on Progress Report submissions.

 

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